Supplier invoices and accounts payable

Accounts Payable starts when Procurement records a Supplier Invoice. Finance reviews the match, approves payment, and pays the Supplier.

Review three-way matching

1. Open Finance → Supplier invoices (AP inbox).
2. Open a Supplier Invoice linked to a Purchase Order and goods receipt.
3. Compare quantities and amounts (three-way match).
4. Resolve discrepancies or send back to Procurement if needed.

Approve for payment

1. When the match is acceptable, choose Approve.
2. The invoice becomes payable in the next payment batch (or immediate pay flow, depending on your setup).

Dispute a supplier invoice

1. Open the Supplier Invoice.
2. Choose Dispute and describe the issue.
3. Notify the buyer / Procurement owner to follow up with the Supplier.

Execute a payment batch

1. Open Finance → Supplier payments (or payment runs).
2. Select approved invoices to include.
3. Confirm the batch. Tadbir records Supplier Payments against those invoices.
4. If a payment fails, open it and Reschedule after fixing bank details or funds.

To pay suppliers with your own cheques or bills of exchange, see Cheques and bills of exchange.

Supplier open balance

Open the Supplier record → Balance (or AP supplier statement) to see what you still owe.