Cheques and bills of exchange

Track cheques and bills of exchange (traites / effets) from the day a customer hands them over until the bank pays them, and issue your own to suppliers from your chequebooks and bill books.

Received from customers

Record them with the payment

1. Record a customer payment with the Cheque or Bill of exchange method. See Record customer payments.
2. Add one row per cheque or bill: number, drawer, drawee bank, issue date, and, for a bill, its due date.
3. For a payment split over several bills, use Generate: enter the Number of bills, the First due date, and the interval (every N months or days).

The rows must add up to the payment amount. The same number from the same bank cannot be recorded twice for one customer.

Follow the portfolio

Open Finance → Cheques and bills to see every received instrument with totals, filtered by status, type, due date, or a search on number, drawer, or bank.

Status	Meaning
In portfolio	Received, still in your hands
At the bank (collection) / At the bank (discount)	On a deposit slip
Discounted	The bank credited a discounted bill before its due date
Paid	The bank collected it
Bounced	The bank refused it
Returned to customer / Settled otherwise	Handed back, or paid another way

Deposit at the bank

1. In the portfolio, select the instruments to deposit.
2. Choose Create the deposit slip, pick the bank account and the mode: Collection or Discount (bills only).
3. Print the slip (BRM-YYYY-NNNN) and hand it to the bank with the instruments.

Use Take back to remove an instrument from a slip before the bank answers. For a discount, choose Record the bank credit on the slip once the bank has paid: amount credited plus interest and fees must equal the slip total. A discounted bill stays at risk until its due date plus the grace days set in the settings.

Paid or bounced

• Mark paid when the bank confirms collection.
• Bounced: give the reason and bank fees. The payment allocations are voided, so the invoices reopen. Tick Re-invoice the fees to the customer to get a draft invoice for the fees. The customer's sales rep, Admins, and Accounting are notified. A bounced instrument can be presented again.

Bank reconciliation can match a bank line to one instrument or to a whole deposit slip. That match cannot be undone.

Customer exposure

The customer 360° view shows cheques and bills not yet paid and the bounced amount. Instruments not yet paid count in the customer's credit check. Set the customer's Sales rep on the customer page so the right person gets bounce alerts.

Issued to suppliers

Chequebooks and bill books

From Finance → Cheques and bills issued, open Chequebooks and bill books and add each book received from the bank (first and last number, account). Tadbir suggests the next free leaf when you issue, warns when a book runs low, and lets you take a voided or lost leaf out of use.

Issue

1. Open Finance → Cheques and bills issued and choose Issue cheques or bills.
2. Pick the company bank account and the scheduled supplier payments to pay.
3. Choose Issue and print. The supplier payments are executed by the instrument.

To keep a scheduled supplier payment out of the nightly automatic payment run, choose Keep for a cheque / bill.

Mark debited when the amount leaves your account. Until then you can Void one instrument: the others issued with it stay valid, its supplier payments are scheduled again, and the replacement only covers the missing amount.

Print on bank forms

From Finance → Cheques and bills, set up Print layouts once per form: position each field in millimetres and check it with a Test print on plain paper. The amount in words prints in French or Arabic, for TND and EUR. In the browser print dialog, set the scale to 100 %. Every print is logged, and printing again asks for confirmation.

Due-date schedule

Due-date schedule (from Finance → Cheques and bills) lists what you will collect and what will be debited, by due date, with a cumulative total. Export it as CSV or print it. Tadbir also sends daily alerts before instruments fall due.

Settings and accounting

Cheques and bills settings holds the posting accounts, the discount grace days, the alert lead time, and the low-leaf threshold. Each step posts a journal entry right away. If a needed account is missing or the period is closed, the action is refused.