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Close the day, reports and archive
Check the shift: X report
Open Shift, then Mid-shift report (X). It shows sales, taxes, payment methods, refunds and the expected cash. It is not a closing: nothing is reset.
Cash in and Cash out on the same screen record money put into or taken from the drawer, with a reason.
Close a shift
- Open Shift and choose Close the shift. Finish or cancel the orders on hold first.
- Count the drawer and enter the Counted cash.
- Confirm. If the count differs from what is expected, give a reason; a manager may need to approve.
While a shift is being counted, selling waits until the count is confirmed or cancelled.
Close the day
- Close every shift first.
- Open Owner › Reports › Day closing. The till shows the Z report preview: tickets, discounts, refunds, the split by payment method and the tax table.
- Choose Close the day. The Z report prints.
A closing is final: it cannot be changed or deleted. Each Z report has a continuous number and is signed by the till. It works offline; a connected till uploads it later. The till makes the month and year closings from the daily ones.
If a day has run past its date, the till asks you to close it before the next sale.
The accounting year
The year closing follows your accounting year. Set the month it starts in under Owner › Settings › Till and selling › Accounting year starts in (January by default). It can change only between two years.
Reports
Open Owner › Reports › Reports and choose a period: Today, Yesterday, This week, This month, Last month, or two dates.
| Report | Shows |
|---|---|
| Summary | Sales, tickets, average ticket, payment split and taxes, compared with the same number of days just before |
| Products, Categories | What sold |
| Staff, Hours | Who sold, and when |
| Corrections | Refunds, discounts, removed lines, cancelled orders and cash differences, by person and by reason |
| Audit | Every recorded action on the till |
CSV downloads the report shown.
Accountant exports
Owner › Data › Accountant exports saves files where you choose. Nothing is sent anywhere.
| File | Content |
|---|---|
| Accounting entries | One balanced entry per closed day, with a line per payment method and tax rate, in the layout of the till's country (the FEC on a French till) |
| Sales detail (CSV) | Every line sold or refunded, with its VAT, who sold it and how it was paid |
| Products (CSV) | Your products, in the import columns |
| Staff and their rights | Who can use the till, their role, and what each may do. No PIN is included |
Save the fiscal archive
Keep your till records for the legal period of your country. The till shows a Keep until date beside each archive you saved.
- Open Owner › Data › Archive and choose Save the archive.
- Choose the period: a year, or the current year so far.
- Keep the file on a USB key or another storage away from the till. Nothing is sent anywhere.
The archive is a signed file of the closed days, with sales, closings, training sales and the audit trail. Check a file tells you whether an archive is whole and signed by this till. If no archive has been saved for a year, the till reminds you.
The same screen shows the software version, the rules the till follows, and the attestation or certificate that covers them, if one is signed.
The till never deletes its sales: an archive is a copy, and every record also stays on the till.
Records of a connected till
A connected till keeps its own journal and uploads each entry to Tadbir. Tadbir keeps a copy for your workspace, checks every night that it is unbroken, and signs its own archives of it. Keep saving the till's archive as well.
For closings, reports and held uploads in Tadbir, see Follow your tills in Tadbir.